EdMedia FAQs

Welcome to EdMedia 2026!

Thank you for your registration to EdMedia! Remember to tag your social media posts with #EdMedia26 and follow us at @AACE.

How is This Conference Different?

We are hosting EdMedia 2026 in partnership with the University of Edinburgh campus. Crossover sessions and streaming opportunities will enhance your experience and include EVERYONE! Together we have planned for a week full of exciting events, presenter-attendee interaction, social connection and the latest in cutting-edge research to benefit innovators, researchers, and educators.

We will also offer an inclusive online format that will further connection and collaboration for those attending face-to-face AND virtually! No matter your location, all attendees will have access to papers, other authors, discussions, and key sessions.

What is being presented at EdMedia 2026?

The conference features the same high-quality presentation types as you’ve come to expect, now in a hybrid format.

LIVE Keynote Talks each morning followed by a LIVE keynote conversation for Q&A
FREE F2F Workshops
F2F Panels & Symposia
F2F Posters and Innovators Playground sessions
F2F Concurrent Sessions: Both Research & Practice Based papers in multiple formats: Full papers, Brief papers, Best Practices, Roundtable discussions, Posters & More
Virtual Sessions: Prerecorded Virtual Papers Full & Brief Papers

See all the presentation types here. See all the topics here.

Where do I go?

The EdMedia 2026 conference will take place on campus at the University of Edinburgh. Specific campus map and venue information will be made available soon.

All Virtual presentations are asynchronous and are available AcademicExperts.org.

Looking for the Schedule? Navigate your conference with AcademicExperts.org

AcademicExperts.org will function as your EdMedia 2025 Conference Hub. Login using the same email used to register to:

Quickly view the Daily Schedule here
Plan your concurrent sessions schedule
- Select the “i” icon or presentation hyperlink for presentation details
Create a personal planner
- Select the “calendar +” icon to add sessions to your personal planner
- Select the paper, PPT and video icons to view the Proceedings paper & any added media
Connect with and message participants
Create your personal profile to share your LearnTechLib.org publications and more!
Create and participate in Discussions here
View Virtual Presentations here

Setting up your AcademicExperts Profile

Be sure to set up your AcademicExperts profile for participant session planning, Zoom Meeting access, and social interaction. Log in using the same email address and password you used to register and log into aace.org.

Create your Profile from Edit Profile (dropdown menu from your name at top). and add a photo, organization, links, publications, etc.

– Under Sessions, search for and add to My Planner to create your list sessions to attend.

– Under Attendees, search for colleagues and new friends by name, organization, and country.

While many of you are familiar with AE, we have added some features to help navigate this year’s online conference. Be sure to explore the upgrades before conference begins.

Am I invited to SIG Meetings & Lunch?

This year at EdMedia 2025, all attendees are invited to attend a SIG meeting on Tuesday, Wednesday and Thursday in room U.03 for lunch. The SIG Meetings are scheduled here.

Will I be allowed to travel/obtain a Visa to attend in person?

Every attendee is responsible for checking with their respective government regarding the ability to travel to Spain.

How do I get there and where do attendees stay?

See our Travel & Hotel Information here.

When will I know my scheduled presentation time?

Sessions are scheduled as they are confirmed. After you receive an acceptance letter, please make sure you have registered AND confirmed your presentation. The deadline for registering and confirming is June 19. If you know in advance you need to request a specific date or time frame, please let us know at [email protected]. Virtual sessions are all presented as pre-recorded asynchronous sessions and will not have one set time for presenting.

How do I present?

All presentation rooms are located at Universitat Oberta de Catalunya. Be sure to leave enough time to make your way there from the hotel. Presentations must be preloaded on the provided laptop via USB memory drive or by downloading from cloud service. For ease of presentations, we ask for you to please NOT switch out the provided laptops.

Visit the Presenter’s Guide here for detailed instructions per presentation type.

F2F Presenter Guidelines

Conference Presiders/Session Chairs are essential to ensuring that the paper presentations progress smoothly. Each presenter is requested to volunteer for one session as a Presider. Invitations will be sent to confirmed presenters. The conference very much appreciates your contribution to the conference.

We ask that presenters be aware of the following during their presentation to maintain a great day! For more specific details on your presentation type, visit the Presenter Guidelines page.

Maintaining the Schedule: Each presenter must begin and finish their presentations on the posted time. Maintaining the presentation schedule within the session hour helps to fairly ensure that all presenters receive their allocated time. The presider has the authority to stop a session that has run overtime and is requested to report overages to the Registration desk staff.
Full Papers are scheduled 2 to an hour, and each presenter should present for 25 minutes only – this includes time for questions and equipment changeover.
- Example hour for Full Papers:
  #1: 10:05-10:30
  #2: 10:35-11:00
For Brief Papers, each presenter has 15 minutes including questions.
- Example hour for Brief Papers:
  #1: 10:05-10:20
  #2: 10:25-10:40
  #3: 10:45-11:00
No Shows: In instances where a presenter, who is not last in the hour, is not present or has cancelled, please wait to begin the next paper until the scheduled time, so that all who planned to attend the remaining paper(s) can.
Technical: Prior to each session, a technical support person will connect all of the equipment for the presenters. Presenters should refrain from connecting or moving equipment themselves, as each room is scheduled for particular equipment and uses. If the presenter has a technical problem that they cannot resolve, please contact either a conference technical person near the meeting room or the Registration desk for assistance.

Asynchronous Presenter Guidelines

To view Asynchronous Presentations, visit: https://academicexperts.org/conf/edmedia/2026/schedule/#virtual-papers

Asynchronous / Pre-Recorded Presentation Requirements:

For publication, all virtual presenters are required to:

Upload a pre-recorded audio and/or video slide presentation (15min max)
Participate in AcademicExperts.org paper discussion
Have uploaded their final proceedings paper file by the date given

Asynchronous Presentations must be prerecorded and uploaded using YouTube/Vimeo video link *ON OR BEFORE the early registration date listed * and will be available asynchronously on AcademicExperts.org.

Conference Participation:

All virtual presenters are required to facilitate the online discussion for your presentation and participate in other discussions during the conference.

– Log in to AcademicExperts.org using your registration email and post an opening statement or question on your presentation’s discussion board for your audience to respond to.

– Respond to questions and comments from conference participants during the conference dates

Uploading your own recording:

If you choose to record audio/visual using your own tools, you will need to upload your presentation before the deadline.

Log into: https://conf.aace.org/edmedia/submission/
Click on “Add Files to Submission”
Click on “Edit Files” next to your session. Upload your PPT/PPTX file under “Sound & Presentation Files”
If using a YouTube or other video format, upload the URL using the URL uploader.

Questions?

Still have questions? Contact us anytime at [email protected].